Our production method, in three movements
Scope & agenda draft
Thirty-minute call. One-page outline. Tracks named, format hypotheses on the page.
Build & rehearse
Speaker outreach, briefing packs, venue and AV contracting, run-of-show, rehearsals.
Run & recap
Producer in the room on the day. Recap pack within seven working days.
Roundtable Event Production
An end-to-end production service for a single half-day or one-day roundtable of up to forty attendees. Covers venue scouting and contracting, agenda design, speaker liaison, run-of-show, on-site coordination by a producer, and a post-event recap pack. Designed for in-house teams hosting a focused industry conversation without standing up an internal events function.
What you receive
- Venue shortlist with three contracted-rate options
- Designed agenda with named tracks and session formats
- Speaker outreach, briefing packs, and rehearsals
- Producer on-site for the full event day
- Recap pack delivered within seven working days
Process steps
- Scoping call and one-page draft agenda
- Venue shortlist and host approval
- Speaker outreach and confirmation
- Briefing pack production and rehearsals
- Run-of-show review with host
- Event day production
- Recap pack delivery
Conference Agenda Design Engagement
A consulting engagement for organizations producing a multi-day conference internally and wanting external help shaping the programme. Output includes a structured agenda with track logic, session-format suggestions, a speaker shortlist memo, run-of-show templates, and two review rounds. Delivered over four to six weeks alongside the client's internal team.
What you receive
- Structured multi-day agenda with track logic
- Session-format memo (panel, workshop, fireside, debate)
- Speaker shortlist memo with rationale notes
- Run-of-show templates for your in-house team
- Two structured review rounds
Timeline
- Week 1 — Scoping interviews with your team
- Week 2 — Track logic memo
- Week 3 — Draft agenda and speaker shortlist
- Week 4 — First review round
- Week 5 — Revised agenda
- Week 6 — Final review and template handover
Speaker Liaison Module
A focused module covering speaker outreach, briefing-pack production, rehearsal coordination, and on-site support for an existing event. Suitable for in-house events teams who run their own logistics but want dedicated speaker care for a season of programming. Engagement scope is set per event size.
What you receive
- Speaker outreach and confirmation handling
- Per-speaker written briefing pack
- Rehearsal calls scheduled and chaired
- On-site green-room support
- Post-event thank-you correspondence
Best fit
- In-house events teams running their own logistics
- Annual programmes with 6–25 named speakers
- Hosts who want consistent speaker experience
Which engagement fits
A practical comparison to help your team choose without a sales call.
| Feature | Track A — Roundtable | Track B — Agenda Design | Track C — Speaker Liaison |
|---|---|---|---|
| Best for | Single-day event, <40 pax | Multi-day, in-house produced | Annual programmes with named speakers |
| Agenda design | — | ||
| Venue scouting | — | — | |
| Speaker liaison | Memo only | ||
| On-site producer | — | ||
| Recap pack | — | Speakers only | |
| Engagement fee | HKD 7,800 | HKD 4,500 | HKD 980 / speaker |
Standards that apply to all three tracks
Confidentiality
Producers sign confidentiality undertakings before reviewing materials.
Data handling
Attendee data held only for the event lifecycle, in line with PDPO principles.
Documentation
Written run-of-show, briefing packs, and recap memo for every engagement.
Timekeeping
Sessions end on the printed time. Coffee runs to the printed length.
Listed fees, in Hong Kong Dollars
Engagement fees only. Venue, AV, and catering are passed through at supplier cost.
Roundtable Production
- Up to 40 attendees
- Half-day or one-day format
- Producer on-site
- Recap pack included
Agenda Design
- Multi-day conference scope
- Track logic memo
- Speaker shortlist
- Two review rounds
Speaker Liaison
- Outreach & confirmation
- Briefing pack
- Rehearsal call
- Green-room support
Not sure which track fits?
Tell us the date and the audience size. We'll come back with a recommendation in writing.
Request a Scoping Call